Assistant Office Manager

Job Title: Assistant Office Manager - PT Start Date: ASAP
Position Type: Part Time (20-25 hours/week)
Work Schedule: M-F 12pm - 5pm
Starting Pay: $10/hour
The Notary Law Institute needs a detail oriented, self-starting, friendly assistant office manager. You will be the face of our small company, and be heavily relied upon to contribute. The job description is not comprehensive - you will wear many hats. In return, we enjoy many benefits - no weekends, bank holidays, company lunches, soccer games, etc...
Main Job Tasks and Responsibilities
Answer phone calls for notary support, questions, order placement, etc...
Answer email
Ensure proper notarial processes are being adhered to according to various state laws
Process and prepare for shipment all website orders
Process and ship orders
Coordinate client requests with management
Ensure security and confidentiality of data
Order products through various suppliers and vendors
Monitor and maintain office supplies & inventory
Handle customer inquiries and complaints
Education and Experience
1-2 years of college
Proficiency in Microsoft Office (mainly Word, Excel, and Outlook)
Knowledge of accounting & data management procedures a plus
Type 40+ WPM
Notary experience a BIG plus
Basic computer usage and ability to use the internet a must
Chocolate-chip cookie making skills a huge bonus. Samples required.
Key Competencies
Detail Oriented
Self-starter
Friendly
Communication/phone skills
Problem analysis and assessment
Teamwork and collaboration
TO APPLY - IMPORTANT - Please email your most current resume to Richie@notarylaw.com. We will respond within 2 business days regarding interviews. Please also include your contact information, when you are available to start, any scheduling preferences, and your preferred method of contact. If you have not heard from us in two business days, please call us at 800-722-8708 and ask for Richie; it may have been caught in our spam filter. Thank you!

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